Juggling Sheep
Welcome to Juggling Sheep, Jay Perry's blog about time management and personal productivity for pastors. Learn to balance work, life, family, and personal spirituality.

Share your best practices, tips and tricks, processes, sermon planning ideas, and resources. Feel free to email me: jaylperry[at]gmail[dot]com.

Saturday, March 3, 2007

First Big GTD System Tweak in Months

So I'm now on my second readthrough of David Allen's Getting Things Done. Thursday night I read on page 41 (also repeated on page 143):
The way I look at it, the calendar should be sacred territory. If you write something there, it must get done that day or not at all.

When I first started using GTD, I set up my Outlook Calendar to look like my office schedule. So my entire calendar consisted of larger blocks of time dedicated to one or two major work themes. My block schedule (see a sample or download the MSWord doc) has been a great way for me to remember major, recurring roles and goals.

But when I read that the calendar should be "sacred territory" and that calendarized items HAD to happen on the day and that my brain was probably taking back the job of reminding me because I had so many unnecessary things on my calendar... I had to change it.

Truthfully, I had started ignoring my calendar because it was so cluttered. Every day looked almost like the one before - the same big chunks of half-important stuff to do. The only way I differentiated between "hard" appointments and "soft" time blocks was that I would set the alarm for "hard" appointments.

I'm having a little bit of a hard time adjusting. This means that I will have to keep my block schedule on a printout somewhere in view. Friday, for instance, I didn't leave the office on time, because I had deleted the big 6-hour block that was "Personal Time." I think I may put an alarmed reminder back in, but it won't be the whole big block.

But this change also means that I will probably start using my calendar more effectively and trust my system even better than before.

Let the tweaking begin. Wish me luck.


Stephen said...

Good luck with your new discipline! I use my calendar for 'hard' events, and I use David Seah's Emergent Task Planner for plotting out my day each morning. It works for me...

Josue said...

You may want to use Google Calendar. Then set a primary calendar for your hard appointments and a secondary one for your blocks. They can be given different colors and you can hide or highlight them very easily at any time.

GTD is cool :) I just started implementing it 2 weeks ago and it has changed my work flow in an amazing way!